A successful year-end revolves around – no huge surprise – your year-end documents.
So we’ve prepared this article to guide you through Wagepoint’s 2025-2026 review and submission periods, as well as some helpful tips to keep you on track.
How does document submission work in Wagepoint 2.0?
If you choose to submit your forms manually, you are responsible for sending your own forms to the CRA, outside of Wagepoint. We recommend that you utilize the Year-to-date report to gather the information needed to manually file your forms.
If you plan to use Wagepoint to electronically submit your year-end forms, you’ll use our Year-end forms workflow.
You'll be able to view, edit and electronically submit your 2025 tax forms starting on January 5, 2026. Employers are responsible for filing their forms electronically or manually to the CRA on or before the last day of February 2026 to avoid penalties associated with late filings.
Wagepoint will only file the forms on an employer's behalf if the employer has completed the year-end workflow and submitted their forms for electronic filing. Any forms filed by an employer after the deadline will be subject to CRA penalties and Wagepoint will not assume any responsibility for these penalties.
Tips and tricks to help with your year-end documents.
1. Verify employee details. A tiny mistake in an employee’s information can create headaches when submitting your year-end forms, especially if this happens for multiple employees at once. To keep your year-end smooth sailing, now is the perfect time to verify details for all active and terminated employees. Check for things like first name, last name, SIN, address and tax settings.
2. Confirm employee portal access. Make sure that all of your employees are able to access their Wagepoint employee portals, where their T4s/T4As will be posted in 2025. Once you’ve invited your team, ask each individual to test whether they are able to log in. No luck? Ask them to reset their password. You can also send them this Employee's guide so they know how to access their year-end forms.
3. Prepare to fill out box 45 (Employee-Offered Dental Benefits). Starting in the 2023 calendar year, it is mandatory to indicate whether each employee or any of their family members were eligible for employee-offered dental benefits on December 31 of that year, to access any dental care insurance, or coverage of dental services of any kind, that you offered.
To prepare for this ahead of time, please review the “Box 45” section of this government-provided resource, and make sure you know ahead of time which code applies to which employee.
You'll be able to select a default option for all employees, as well as edit the selection on an individual basis.
4. As per the CRA, the year-end reporting period only looks at pay dates that fall within the calendar year — January to December 2025. In other words, anything you want showing on your 2025 year-end documents must be processed in 2025 and have a pay date in 2025.
5. If you have payrolls that were processed outside of Wagepoint, you must enter the year-to-date amounts into the system in order for the wages and taxes to be included in your year-end reports. If these amounts were not added at the time that the employee was set up in the system, you will also be able to add these to the T4 during the review process.
6. Once your files are submitted, we will generate the final year-end forms in PDF format and make them available to your employees online through the employee portal. If you have active or terminated employees who don’t have access to their Wagepoint employee accounts online, you will need to print and physically mail or hand out their T4 / T4A. (You must also request their written permission to use alternate methods of delivery like standard mail.)
Important payroll timelines for 2024-2025 year-end.
Before Nov. 30, 2025
Ensure you set up any employees or contractors who were not paid through Wagepoint but need a T4/T4A for 2025 before you run your last payroll for the year.
Dec. 23, 2025
Updates to the payroll tax tables for 2026 will be completed within Wagepoint.
Dec. 23, 2025*
First date to process a direct deposit payroll for a pay date in 2026.
*This date has been updated from Dec. 29 to give you extra time to prepare for 2026.
Dec. 24, 2025
The last date to process a direct deposit payroll for a pay date in 2025 if you are on a standard 3-day processing schedule. If you are unsure of your processing schedule, you can find this information within your Wagepoint account by navigating to Company > Account verification.
Dec. 31, 2025
The last date to process a manual payroll for a pay date in 2025 and issue paper cheques or e-transfers to pay employees. Your payroll must be processed by 12:00 pm ET.
Jan. 5, 2026
First date to generate and submit T4 and T4A reports for 2026 in Wagepoint.
Jan. 15, 2026 onward
Employees can begin accessing their individual T4 / T4A forms online through their Wagepoint employee portals. (This applies to companies that submit their year-end forms within Wagepoint, beginning on January 5. Please note that, due to CRA’s annual blackout dates, during which they do not accept electronic file submissions, the earliest that Wagepoint can start submitting your electronic forms is January 12, 2025.)
Feb. 26, 2026
To avoid late penalties, we recommend that you complete any electronic submissions in Wagepoint by February 26 so you have enough time to ensure that everything is filed with the government and your employees on or before March 2nd, 2026.
Mar. 3, 2026 onward
If applicable, you can request amendments ($10 per amended or cancelled slip) for any year-end reports that have been submitted electronically.
We're here to help.
Create a ticket using our live chat feature using our chat feature in your Wagepoint account.