Guide: Workers' Compensation

Devon from Wagepoint
Devon from Wagepoint
  • Updated

In this guide, we'll tackle Workers' Compensation in two steps! First, we'll set up Workers' Compensation rates for your small business. Then, we'll assign the rates to your people.

Workers’ Compensation is an employer paid premium. Worker' Compensation premiums are remitted on the same frequency as your CRA Source Deductions. Please note that we are unable to remit premiums for the following provinces/territories:

  • New Brunswick
  • Newfoundland
  • Yukon
  • Northwest Territories
  • Nunavut

Wagepoint is not authorized to report Workers’ Compensation premiums that are calculated and remitted on your behalf. It is up to the employer to complete the required reporting. There is one exception: we can report for the province of Nova Scotia.

Calculating, remitting, and reporting across Canada

In most cases, Wagepoint is not able to report Workers' Compensation on your behalf. The exception is if you are located in Nova Scotia. However, you can still run our Workers' Compensation report and then submit the information to the appropriate agency.

Locate the relevant provinces and territories for your small business in the chart to learn whether Wagepoint can calculate, remit, and/or report Workers' Compensation on your behalf.

  Calculate Remit Report
Alberta         
British Columbia      
Manitoba      
New Brunswick      
Newfoundland and Labrador      
Nova Scotia      
Ontario      
Prince Edward Island      
Quebec      
Saskatchewan      
Northwest Territories      
Nunavut      
Yukon      

 

Set up Workers' Compensation rates

Before you can assign a Workers' Compensation rate to your employees, you'll need to set up the rate. 

    1. In the navigation menu, go to Settings.
    2. Under Payroll settings, select Workers’ compensation.
    3. Click Add Rate.
    4. Enter the following information:
      • Province
      • WCB account number: If you already have an existing rate entered for a province, click Add a new account to enter a second account number
      • WCB/WSIB rate
      • Maximum assessable earnings: This defaults to the provincial standard

      If you are unsure about this information, please contact your Provincial Workers’ Compensation entity directly.

    5. Click Save.
    6. You can create additional rates for other provinces using the above steps.
  • If a province already has an account number associated with it, you can use the same account number for a new rate or create a new account number.
    1. In the navigation menu, go to Settings.
    2. Under Payroll settings, select Workers’ compensation.
    3. Click Add Rate.
    4. Choose the province, then click Add a new account. The fields will become open and you can enter the information for the new account number and rate.
    5. Click Save. The new rate will now appear in the Added rates list.

 

Assign or Update Workers' Compensation rates

Once you've set up the relevant Workers' Compensation rates, you're ready to assign them to your people! In this video, we'll go over two different ways you can assign or update Workers' Compensation rates: through individual profiles, and through your People list. 

  • You must add Worker’s Compensation rates to your company before you can assign the rates to your people.

    1. In the navigation menu, go to People.
    2. Locate the name of the relevant person and click View to open their profile.
    3. Select Job details.
    4. Click Edit.
    5. Under Primary job, find the drop-down menu labeled Workers’ Compensation (optional) and select a rate. Only rates created for the employee’s province of employment will be displayed.
    6. Click Done.
    7. Review the individual's Job details. The selected Workers' Compensation rate has now been assigned or updated.

 

FAQs: Workers' Compensation

  • Wagepoint can remit for Alberta, British Columbia, Manitoba, Nova Scotia, Ontario, Prince Edward Island, Québec, and Saskatchewan. Wagepoint can only report for Nova Scotia.
  • You'll need to reach out to the Worker's Compensation entity in the relevant province or territory. Here are some resources to get started:
    1. In the navigation bar, click Settings.
    2. Under Payroll settings, select General settings.
    3. Remove the checkmark next to Remit Workers' Compensation.
    4. Click Save.

    RemitWC.png

    A note will appear showing the effective date that Remit Workers' Compensation was turned off.

    1. In the navigation menu, go to People.
    2. Locate the name of the relevant person and click View to open their profile.
    3. Select Job details.
    4. Under Primary job, review the Workers’ Compensation (optional) field.

  • You must add Worker’s Compensation rates to your company before you can assign the rates to your people.

    1. In the navigation menu, go to People.
    2. Locate the name of the relevant person and click View to open their profile.
    3. Select Job details.
    4. Click Edit.
    5. Under Primary job, find the drop-down menu labeled Workers’ Compensation (optional) and select a rate. Only rates created for the employee’s province of employment will be displayed.
    6. Click Done.
    7. Review the individual's Job details. The selected Workers' Compensation rate has now been assigned or updated.
  • Worker' Compensation premiums are remitted on the same frequency as your CRA Source Deductions.

    Remittances are sent to the CRA based on the pay date of the processed payroll, not the cycle dates. This is per CRA/RQ legislation. More information regarding remittance schedules can be found on the CRA website.

    For example, if your company has a remittance frequency of non-accelerated (monthly) and you have approved payrolls with pay dates in June, the source deductions will be collected at the time of payroll and remitted for the 15th of July. It can take the CRA/RQ a few days to process the electronic remittance, so you may not see the update on your CRA/RQ account until after the due date.


Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request