Create a year-to-date adjustment

A Year-to-date (YTD) adjustment is used to update the YTD values in your reports.

Typically, you'll want to use this tool to correct mistakes in previous payrolls, so that your records are accurate and align with your T4 and T4A forms at year-end.

If you would like to adjust the values in the most recent pay period, you'll want to create a pay period adjustment instead.

When you create a YTD adjustment, two versions of all impacted reports are maintained:

the original report will be maintained with a banner that indicates there is an adjusted version
an adjusted report will be maintained and include a link to the adjustment summary page

If you're new to Adjustments, you might want to start with our Adjustments guide here!

A year-to-date adjustment can only be created for the current calendar year and does not move any money.

Navigate to the Adjustments tool

1. In the navigation menu, go to Payroll > Adjustments.

2. Click Create adjustment.

3. Select Year-to-date adjustment, use the drop-down menu to select the relevant individual, and then click Continue.

Step 1: Incomes, deductions & benefits

In Step 1, you'll review and make any adjustments to income, deduction, and benefit codes. Any IDB codes that were assigned in the original payroll would appear here, but you can also add additional codes.

On each step of the Adjustment workflow, you’ll see the adjustment details entered on the previous page: pay period, pay group, pay date, and adjustment type.

4. Under Wages and incomes, make any necessary adjustment to the Hours and Amounts.

Any Wages and incomes that were assigned in the original payroll would appear here, but you can also add additional codes.
The Posted column shows the original processed amount
In the Adjustment column, enter the difference between the posted amount and the actual amount.
- For example, if the posted amount was $20 more than intended (an overpayment), then the adjustment is “-20” (to reduce the pay by $20). If the posted amount was $20 less than intended (an underpayment), then the adjustment is “20” (to increase the pay by $20).
The Updated column will show the updated amount.

5. To add an additional income code, click Add income.

To add an additional income code, click Add income.

6. Using the drop-down menu, select the relevant income code. Then, click Add.

7. An additional row will appear with the relevant income code. In the Adjustment column, enter the adjustment.

An additional row will appear with the relevant income code. Enter the adjustment.

Tip: Check the total rows to make sure your adjustment is as expected.

8. Under Deductions and Benefits, add any necessary codes and make the necessary adjustments to the Amounts.

Any deductions and benefits that were assigned in the original payroll would appear here, but you can also add additional codes.
The Posted column shows the original processed amount
In the Adjustment column, enter the difference between the posted amount and the actual amount.
- For example, if the posted amount was $20 more than intended (an overpayment), then the adjustment is “-20” (to reduce the pay by $20). If the posted amount was $20 less than intended (an underpayment), then the adjustment is “20” (to increase the pay by $20).

9. When you have review your adjustment data, click Continue.

Step 2: Source deductions

On the second step, you'll make any adjustments to source deductions.

Note: ER portion of EI and CPP are both auto-calculated and cannot be edited by the client.

10. Under Source deductions, make any necessary adjustment to the Amounts.

The Posted column shows the original processed amount.
Under Adjustment, enter the difference between the posted amount and the actual amount. For example, if the posted amount was $20 more than intended (an overpayment), then the adjustment is “-20” (to reduce the pay by $20). If the posted amount was $20 less than intended (an underpayment), then the adjustment is “20” (to increase the pay by $20).

11. To add additional taxes, click Add tax.

12. Select the relevant tax and click Add.

13. An additional row will appear with the relevant tax. In the Adjustment column, enter the adjustment. If there is both an employer and employee portion, then two rows will appear and the Employer portion will be automatically calculated based on the Employee amount.

An additional row will appear with the relevant tax. Enter the adjustment. If there is both an employer and employee portion, then two rows will appear and the Employer portion will be automatically calculated based on the Employee amount.

14. Click Continue.

Step 3: Employer taxes

Note: If you do not have Workers' Compensation set up, then you’ll see a message letting you know that Workers' Compensation is not yet set up for the employee. If it should be, you gotta do that first and come back.

15. If the Info tip says No adjustments were calculated for employer taxes. If this doesn’t look right, head back to the Incomes, deductions, or benefits step.

If the Info tip says No adjustments were calculated for employer taxes. If this doesn’t look right, head back to the Incomes, deductions, or benefits step.

16. Review any employer taxes.

Step 4: Review and submit

17. On the Review and submit step, review your changes.

18. Under Pay Wages and incomes, review your adjustments.

If you need to make a change on previous steps, simply click the relevant step in the top workflow navigation.

20. Under Taxes, review your adjustments.

21. Under Create a paystub memo (optional), add a note or comment to appear on associated paystubs.

22. When you are sure of your changes, click Submit.

23. In the submit adjustments window, check the boxes to acknowledge that these amounts are accurate and that you understand these adjustments will go into effect immediately. You are responsible for all money movement and the accuracy of the amounts. If you are sure of your changes, click Submit.

In the submit adjustments window, check the boxes to indicate that you've checked these amounts are accurate and that you understand these adjustments will go into effect immediately. You are responsible for all money movement and the accuracy of the amounts, then click Submit.

24. After you click Submit, a review page will appear.

25. Click Return to Adjustments to exit the Adjustments workflow.

FAQs: Create a year-to-date adjustment

You might want to use the adjustment tool if:
- You overpaid someone a few payrolls ago and want to correct the amount in the reports. (You’ll still need to take care of the money outside of Wagepoint).
- You want to make some YTD adjustments so that your final reports of the year align with T4/T4As.
By default, the Account owner and Payroll administrator roles have access to Adjustments. The report admin doesn’t have access to adjustments by default. If you would like your reports admin to have access to adjustments, the permissions must be changed manually.
If you use the adjustment tool, two reports for the relevant period will be maintained:
- Both reports will be available as long as your Wagepoint account remains active.
- If multiple adjustments have been made to the same pay period (for example, if you adjusted a pay period and then made a YTD adjustment that includes the same pay period), it will always show the most updated adjustment report. Wagepoint does not keep an adjusted report for each individual adjustment, only one adjustment report per pay period.
- There are no retroactive report changes. Once an original report is created, it stays as it is. We don’t adjust historic reports based on adjustments. All adjustments will have new reports created for them, with the exception of if two adjustments are made for the same period. The adjusted report will be updated to show both adjustments on the one report.
No, adjustments can only be made for the current year.
No, adjustments can only be created for one individual at a time. If you need to create adjustments for multiple employees, they must be completed individually.
You can make an adjustment after your payroll is finalized. If you make an adjustment before we withdraw the deposit, Wagepoint will still move funds based on the original payroll. Money movement cannot be changed or stopped using the Adjustment tool.
If you click the back button in the workflow, your information will be saved while you are in the workflow. If you click cancel, you will be asked to confirm that you would like to leave the workflow without saving changes. If you close your browser window or tab, your work will not save.
You cannot go to net negatives at any point in the Adjustment workflow. The tooltip will go red if you reduce by more than the posted amount.