An account admin can add employee and contractor banking details within the payroll process if none have been entered yet. If there are employees on the payroll who do not have banking information set up, their payment type will display as cheque on the final Review and Approve page.
1. Complete the payroll process as normal until you reach the Review and Approve page (Step 4 of the payroll process).
2. Within the Review and Approve page:
- Locate the name of the person whose banking information you would like to add.
- To the right of their name, click the drop-down arrow and choose Add direct deposit. This will open a box to allow you to enter the Employees banking information.
- Enter the employees banking information here. If they have an additional bank account to add, click Add another bank.
Note: It is strongly recommended that Employers require a void cheque or bank letter from the Employee to ensure the banking information is accurate. There are fees applied to the company account for rejected deposits.
How to add multiple bank accounts for an employee during payroll
If an employee only has one bank account account, the system automatically assumes 100% and first priority. So, we’ll deposit 100% into the person’s account. But sometimes an employee has more than one bank account. No problem! Follow the steps below.
Note: An Employee can have up to four bank accounts.
If an employee has two accounts:
1. Click Add another bank.
2. The first bank account is automatically set to be a priority 1. Indicate a dollar or percentage amount that is less than 100% of the Net pay.
3. The second bank account is automatically set to second priority (lowest) and 100% of the remaining net pay is allocated to this account.
4. Click Save and Close.
If an employee has three accounts:
1. The first bank account is automatically set to be a priority 1. Indicate a dollar or percentage amount that is less than 100% of the Net pay.
2. The second bank account is automatically set to second priority. Indicate a dollar or percentage amount less than 100% of Net pay.
3. The third account is set to third priority (lowest) automatically and 100% of the remaining net pay goes to this account.
4. Click Save and Close.
If an employee has four accounts:
1. The first bank account is automatically set to be a priority 1. Indicate a dollar or percentage amount that is less than 100% of the Net pay.
2. The second bank account is automatically set to second priority. Indicate a dollar or percentage amount less than 100% of Net pay.
3. The Third account is set to third priority automatically. Indicate a dollar or percentage amount less than 100% of Net pay.
4. The fourth account is set to the fourth priority (lowest) automatically and 100% of the remaining net pay goes to this account.
5. Click Save and Close.
Note: To ensure a person receives their entire net pay, the lowest priority account is always set to receive 100% of the remaining funds.