Set up direct deposits

Important! If a person will have more than one bank account listed on their account, please read through this article before proceeding. 

1. In the left navigation menu, go to People > People List.

2. Locate the relevant person and click View. 

3. Click Edit.

4. Under Payment method, select Direct deposit.

5. Under Bank 1, enter the individual’s banking information:

• Select a bank from the Search for bank or select from below drop-down menu. Note: If the desired bank is not listed, select Other from the bottom of the list and then enter your Institution number in the field that appears.
• Enter the banking institution’s Branch/transit number. This is a five digit number.
• Enter the Account number. This is a 5 to 17 digit account number associated with the person’s bank account.
• (Optional) Under Account type, indicate if it is a chequing or savings account. 

6. (Optional) To add another bank, see article below.

7. Click Done. 

Add multiple bank accounts and priority of deposit

The first bank account entered on an account will by default become the first priority account. This is termed Priority of deposit. You can enter the dollar amount you’d like directed to this priority account, and you can change this number to a percentage by clicking the drop-down arrow and choosing %. A person can be assigned up to four bank accounts.

To add another bank account to a person’s account:

1. Click Add another bank and fill out the information.

2. Click Done. 

Important! To ensure a person receives their entire net pay, the lowest priority account must be set to receive 100% of the remaining funds.

Priority of deposit 

Please follow the steps above with the following information in mind: 

•  If an employee has only one bank account: 
  • The system will automatically assume 100% of their pay will be deposited in this account and that this account will be first priority.
     
• If an employee has two accounts:
  • The first bank account is automatically set to be first priority. You must indicate a dollar or percentage amount that is less than 100% of the net pay for this account. 
  • The second bank account will be automatically set to second priority (lowest) and 100% of the remaining net pay will be allocated to this account.
    
    
• If an employee has three accounts:
  • The first bank account is automatically set to be first priority. You must indicate a dollar or percentage amount that is less than 100% of the net pay.
  • The second bank account is automatically set to second priority and you must indicate a dollar or percentage amount less than 100% of net pay.
  • The third account is automatically set to third priority (lowest) and 100% of the remaining net pay will go to this account.
    
    
• If an employee has four accounts: 
  • The first bank account is automatically set to be first priority. You must indicate a dollar or percentage amount that is less than 100% of the net pay.
  • The second bank account is automatically set to second priority and you must indicate a dollar or percentage amount less than 100% of net pay.
  • The third account is automatically set to third priority and you must indicate a dollar or percentage amount less than 100% of net pay.
  • The fourth account is automatically set to the fourth priority (lowest) and 100% of the remaining net pay goes to this account.